The
Library Board of the Wakarusa Public Library recognizes the need for
groups within the community to reserve the use of the meeting room for
public gatherings. This in keeping with the library's mission to support
the educational, professional and recreational needs of the community it
serves, the Library Board permits the use of the meeting room to
RESIDENT* groups at no charge provided that they follow the prescribed
rules and procedures. NON-RESIDENT* groups will be assessed a basic
rental fee of $40.00 an event. ALL activities engaged in direct or
indirect revenue collection or private gatherings (Resident and
Non-resident) such as anniversary, birthday, or open houses will be
charged the rental fee. Persons or groups attempting to sell completed
products or services for profit will be denied use of the room. Groups
with special situations not falling into the above categories can be
granted use of the room by the library director.
*
RESIDENT groups have 50% or more members residing in Olive and/or
Harrison Township. NON-RESIDENT
groups, conversely, have less than 50% membership residing in these
townships.
Library
sponsored programs and events will take priority over all programs.
The
FOLLOWING CONDITIONS MUST BE MET by any group reserving use of the
meeting room:
1. The person reserving the room will do so by contacting library staff
no earlier than three months prior to the event.
The group name will be placed on the Reserve Calendar provided
all conditions herein defined can be met.
He/she accepts responsibility for any damage to the room or its
contents by signing the Reserve document.
2. The door key must be picked up the day of the event. (Sunday reserves will require special arrangements) This party signs the Reserve document also to accept responsibility for the proper use and return of the key.
3. Persons reserving the meeting room must be 21 years or older in order to use the room, unless special arrangements are made with the library director. A responsible adult must be attending the event for which the room is reserved.
4. No drugs or alcoholic beverages or illegal drugs are permitted on library property. Smoking is prohibited inside the library building.
5. Nothing shall be attached to the wall. Piano, or framed art are NOT to be moved unless given permission by library management.
6. There will be no general admission charged to the event. Buying or selling is not permitted without prior consent by the director. Special situations may exist for Library and Friends of the Library activitities.
7. Food service is limited to light refreshments. No carry-in meals or buffet dinners or lunches will be permitted. GROUPS MUST PROVIDE THEIR OWN FOOD SERVICE UTENSILS AND EQUIPMENT.
8. The room must be vacated by 10:00 p.m. unless other arrangements are made by library management.
9. All groups are responsible for leaving the room in the same order they found it when they entered. Organizations and individuals holding meetings assume responsibility for any damage to the room or its contents.
10.
Furniture and equipment needed for the meeting should reserved at
the time the room is reserved. An
additional $10.00/per hour charge will be made if projectionist is
required.
The Library Board is authorized to deny use to any group that is disorderly, or in violation of any of the above regulations.
Before leaving make sure:
1. All lights in the meeting room, hall and restrooms are turned off.
2.
The restrooms have been vacated and the toilets flushed.
3.
All areas used by your party is left in a neat and orderly arrangement.
4.
Outside door remains locked at all times.
Wood blocks are provided to prop open the door during your event.
When leaving make sure the door is secure shut.
Leave key on the piano in the meeting room.
_____________________________________________________________________________________
I
have read the Meeting Room Policy, understand its contents, and accept
responsibility for the use of the meeting room.
______________________________________
________________________
Name
of responsible party
Dated
__________________________________________
Group/Organization/
Event
*This
signed form stays in effect until December of the current calendar year.
Each year a new form must be signed.
Rev. 05/05